ADMINISTRATIVE SPECIALIST (PROBATE)

Job Description:

ADMINISTRATIVE SPECIALIST (PROBATE)

Description

ABOUT THE POSITION

The Eighth Judicial District Court is seeking qualified candidates to apply for the Administrative Specialist position for the Probate Division. In this role, the Administrative Specialist will primarily support the Probate Commissioner by preparing the weekly court calendar, reviewing case filings for compliance, and ensuring all necessary documentation is accurate and complete prior to hearings.

THIS IS A DEPARTMENTAL RECRUITMENT OPPORTUNITY AND IS OPEN ONLY TO FULL-TIME PERMANENT EMPLOYEES OF THE EIGHTH JUDICIAL DISTRICT COURT WHO HAVE SUCCESSFULLY COMPLETED THEIR PROBATIONARY PERIOD.

This examination will establish a Departmental Eligibility list to fill current and/or future vacancies that may occur within the next three (3) months or may be extended as needed by District Court Human Resources.

District Court Human Resources reserves the right to call only the most qualified applicants to the selection process.

Some positions may be Grant Funded. Grant Funded positions are subject to continuation based on availability of grant funds and the employee will be terminated without right of appeal when such funds are no longer available.

This position is confidential and excluded from membership in the union.

This position is a non-union position and excluded from membership in the union.

MINIMUM REQUIREMENTS

Education and Experience: Equivalent to an Associate's Degree with major course work in business or public administration or a related field, AND three (3) years of full-time office administrative, secretarial or technical experience related to the work of the functional unit. Possession of a four-year college degree AND prior lead or supervisory experience are desirable. Professional level experience and/or education that has provided the skills and knowledge necessary to perform all job functions at this level may be substituted on a year-for-year basis.

Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see attached resume" on your application.

Background Investigation: Employment is contingent upon successful completion of a background investigation. Periodically after employment background investigations may be conducted.

Pre-Employment Drug Testing: Employment is contingent upon the results of a pre-employment drug examination.

Citizenship: Candidates must be legally authorized to work in the United States. Please note, Eighth Judicial District Court does not provide H1B visa sponsorships or transfers for any employment positions.

EXAMPLES OF DUTIES

• Conducts administrative, operational, budgetary, accounting or other informational and research projects related to the activities or operational area to which assigned; may prepare standard legal documents such as contracts.
• Analyzes alternatives and makes recommendations regarding such matters as team and quality improvement alternatives, budget development, administrative policies, staffing, facilities, productivity and procedure development and implementation.
• Writes, prepares and coordinates agenda items for the Board of Commissioners, Board of Director, Trustees or Committees; ensures that all supporting documentation is included with such items; follows-up after governing body action as required.
• Attends to a variety of office administrative details, such as making travel arrangements, coordinating materials and supply orders, arranging for equipment purchase and maintenance and attending meetings or serving on various task forces and committees.
• Provides contract service oversight and support; coordinates purchasing activities; reviews requests for payment, ensures that work was performed and/or materials delivered and processes invoices.
• Assists with and performs specific administrative support activities such reviewing and tracking proposed legislation, assisting with the implementation of departmental automated systems and representing the department or agency head and others as specified; may make formal oral presentations.
• Confers with and represents the department and the County or agency in meetings with staff from other departments, representatives of governmental, community, business, professional and public agencies and the public.
• Compiles figures for the preparation of the unit's budget; makes standard projections for payroll and other costs; researches capital improvement and equipment costs; inputs draft and final budget information and produces final budget documents.
• Coordinates and variety of departmental personnel activities; processes personnel and payroll forms; ensures that forms and requests are in conformance with rules and regulations; answers employee questions regarding personnel rules and MOU interpretation; conducts departmental orientations for new employees.
• May have programmatic responsibility for non-technical activities related to the department to which assigned, such as surplus disposal, forms development, informational material development and distribution and similar projects or programs.
• Maintains accurate records and files related to the areas of assignment.
• Prepares a variety of technical, statistical and narrative reports, letters, memos and other written materials.
• Contributes to the efficiency and effectiveness of the unit's service to its customers by offering suggestions and directing or participating as an active member of a work team.
• Completes informational surveys; prepares and submits reports to various regulatory agencies, funding sources and other organizations.
• May supervise the work of technical or office support staff on a project or in non-routine circumstances.
• Uses standard office equipment including a computer, in the course of the work; may drive a County, agency or personal motor vehicle or arrange for appropriate transportation in order to attend off-site meetings and visit other work sites.

PHYSICAL DEMANDS

Mobility to work in a typical office setting, use standard office equipment; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or over the telephone. Accommodation may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodation.

Come Make a Difference and Join the Clark County Family where we offer a comprehensive benefits package that includes:

• Flexible Schedules including 4/10 options
• More Money in Your Pocket
  • 100% Employer Paid Defined Benefit Retirement
  • No Social Security Deduction
  • No State Income Taxes
• Two Employer Sponsored Health Plans Offered - Choice of PPO or EPO (hybrid of HMO)
  • Medical - Employer pays 90% of premium
    • Pharmacy Benefits (30, 90-day retail or mail order fills)
    • 24/7 Telephone Advice Nurse - no employee cost
    • Teledoc, Doctoroo, and Dispatch Health
• Retiree insurance - eligible after 5 years of service
• Dental
• Vision
• Life Insurance - Employer Paid
• AD&D - Employer Paid
• Long Term Disability - Employer Paid
• Generous Leave Accruals that include:
  • 13Paid Holidays includinga Floating Birthday Holiday
  • Paid Vacation Leave
  • Paid Sick Leave
  • Holiday Leave
• Other leave options
  • Catastrophic Leave
  • Parental Leave - Up to 90 days
• Wide Variety of Voluntary Benefits that include
  • Guardian - Accident, Cancer, Critical Illness, Hospital Indemnity, and Short-Term Disability Insurance.
  • Trustmark - Permanent Life Insurance benefits and long-term care.
  • Sunlife Financial - Basic and Voluntary Life Insurance, AD&D, and long-term disability insurance
  • TASC - Flexible Spending Account - FSA & Dependent Day Care Debit Card Available
  • Morgan Stanley - Deferred Compensation Plan
• Employee Assistance Program
• Onsite Fitness Center - $12/month

*Benefits vary and are subject to change depending on assignment, hiring organization and bargaining unit.

Closing Date/Time: 3/24/2026 5:01 PM Pacific

Salary:

$28.15 - $41.52 Hourly