Records Analyst

Job Description:

Records Analyst

Description

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

JOIN THE CITY OF AUSTIN TEAM

At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. Our guiding principles-Empathy, Ethics, Excellence, Engagement, and Equity-anchor our approach to delivering services that significantly impact the lives of Austin residents. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.
What Makes the City of Austin Special?

Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.

Diverse and Inclusive Workplace: Work in an environment where every voice is valued, and Innovation thrives.

Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.

Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.

Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.

Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.

Career Growth: Advance your skills and expertise with professional development and leadership opportunities.

Modern Workspaces: Work in innovative and sustainable environments designed to foster collaboration and inspiration.

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

ABOUT AUSTN WATER
For over 100 years, Austin Water has been committed to providing safe, reliable, high-quality, and affordable water services to our customers. Today, we serve over 1,000,000 people in the Austin metropolitan area, across more than 548 square miles. The utility draws water from the Colorado River into three regional water treatment plants, Handcox, Davis, and Ullrich, which have a combined capacity of 335 million gallons per day. Austin Water has two wastewater treatment plants, Walnut Creek and South Austin Regional, that can treat up to 150 million gallons per day of sewage. Wastewater is treated to produce high-quality effluent, which is safely returned to the Colorado River to augment environmental flows. More than a billion gallons of this high-quality effluent are reclaimed each year for outdoor irrigation, industrial cooling, manufacturing, and other uses. Austin Water consistently ranks among the best in the country for water quality. We also treat, return, and recycle wastewater in ways that protect environmental resources. Austin Water exceeds federal and state requirements for clean water and environmental compliance at our water and wastewater treatment plants.

Job Description:

Records Analyst

Purpose:

Single point of contact (SPOC) for the development, implementation, and administration of a departmental records and information management program.

Duties, Functions, and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Coordinates the development and implementation of departmental records and information management programs.
  
• Reviews the effectiveness of departmental record-keeping practices and proposes recommendations for improvement.
  
• Coordinates the development and implementation of departmental records management policies, standards, and procedures for indexing, classification, retention, disposition, and protection
  
• Oversees the completion and ongoing maintenance of the department’s records inventory.
  
• Coordinates the review process for the department’s records control schedules and submits them to the Office of the City Clerk for review and approval.
  
• Works with the Office of the City Clerk to maintain the control schedules and keep them up to date.
  
• Assists with the identification of the department’s vital records and the creation and maintenance of the department’s vital records protection and disaster recovery plans.
  
• Develops and delivers records management training programs and materials, including policies, standards, and procedures
  
• Reviews and approves requests to transfer departmental records to the Records Center or destroy records that have met retention requirements.
  
• Reviews and approves the disposition of the department’s records and submits disposition requests to the Office of the City Clerk.
  
• Attends meetings, recommends tasks for, and evaluates the performance of, the department’s Records Management Team.
  
• Attends corporate/departmental Records Management Team meetings and coordinates with the Office of the City Clerk.
  
• Prepares an annual report on the status of the department’s records and information management program.
  

Responsibilities - Supervisor and/or Leadership Exercised:

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of professional records and information management theory, best practices, principles, standards, technologies, and requirements.
  
• Knowledge of their department’s services and operations and the records, data, and information systems that support them.
  
• Knowledge of departmental practices, policies, and procedures. Familiarity with local, state, federal guidelines, laws, and regulations related to records and information management.
  
• Knowledge of the City’s practices regarding retention schedule development.
  
• Knowledge of the City’s practices regarding disaster planning and business recovery techniques for records.
  
• Knowledge of departmental disaster planning and business recovery plans.
  
• Knowledge of the City’s practices regarding the management of records with historical value.
  
• Knowledge of training methodologies and techniques, including curriculum development. Ability to train others.
  
• Skill in multi-tasking and prioritizing job duties
  
• Skill using computers and standard desktop software applications.
  
• Skill in oral and written communication
  
• Skill in analysis, problem solving and decision making.
  
• Skill in communication, team building, and coaching.
  
• Ability to write formal policy and procedure documentation.
  
• Ability to work with all levels of staff. Strong customer service orientation.
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university plus one (1) year of records management experience.
  
• Experience may be substituted for the required education up to a maximum of four (4) years.
  
• Completion of the COA Records Management Certificate Program may substitute for two (2) years of experience or education.
  

Licenses and Certifications Required:

• Must have a valid Texas Driver's License.
  
• Must have City of Austin’s Records and Information Management Certificate or must obtain Certification within two (2) years of hire/appointment.
  

Preferred Qualifications:

• Working knowledge of the principles, concepts, and practices for records management
  
• Experience with information management and applicable software
  
• Experience in records and information management for a large and complex organization and knowledge of applicable laws, policies, and procedures.
  
• Working knowledge of state and local government organization, operations, and functions
  
• Demonstrated ability to work with a wide variety of professional, support, and clerical staff
  
• Excellent communication skills, including both written and oral, with the ability to effectively communicate across a wide range of employees, teams, managers, and directors.
  
• Strong organizational skills and experience in planning, organizing, and managing the delivery of administrative services to support organizational goals.
  
• Ability to lead or coach a large team
  
• Experience in public speaking and the ability to make presentations
  
• Ability to lift at least 25 pounds
  
• Proficient in Microsoft Office Suite.
  
• Ability to travel to other City of Austin work locations, as needed.
  

Notes to Candidate:

Position Overview

Austin Water’s Director’s Office is seeking a Records Analyst to assist with Austin Water’s records and information management program. Austin Water is a complex department with over 1,400 employees staffed across multiple facilities throughout the City of Austin.

Critical Employee:
This position has been designated as critical for the City of Austin. Critical positions are necessary and support activities that impact City or department operations. Work can be done at a designated work site or an alternate work location. Critical employees may be reassigned to another area to provide essential services during extraordinary situations or emergencies.

Pay Range:
$28.50- $33.00 per hour

Position(s) will be filled at the following location:
Waller Creek Center (625 E. 10th St., Austin, TX)

Days and Hours:
Monday through Friday, 7:30 AM - 4:30 PM, with the potential for a hybrid work schedule, pending manager approval. Other hours as business needs require.

Benefits:
Working with Austin Water provides several health and welfare benefits, including medical coverage, paid leave, and a great retirement plan. training opportunities, and more - click HERE for more information.

When completing the City of Austin employment application:

• The City of Austin employment application is an official document; incomplete applications will not be considered.
  
• The Employment Record should include job titles, employment dates (month and year), job duties, functions, and responsibilities for each position held.
  
• The starting salary will be based on the overall relevant experience outlined in your application. •
  
• Responses to the Supplemental Questions inquiring about experience should be reflected in the application.
  
• Please be sure to detail all current and previous employment on the application that you wish to be considered as part of your qualifications.
  
• Statements such as “see résumé” will not be accepted. You may use “N/A” for fields that are not applicable.
  
• A résumé and cover letter are required but will not substitute for a complete employment application. Incomplete applications,
  
• Resumes or cover letters will not be considered.
  

Driving Requirement:
This position requires a Texas Driver’s License in good standing or the ability to acquire one by your hire date. External New Hires must meet the City of Austin's Driver Record Evaluation (DRE) requirements. To be considered for a driving position, applicants cannot have more than three moving violations or a total of six Driver Record Evaluation points within a period of thirty-six (36) months.

All Austin Water worksite locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any AW worksite - including construction sites, parking lots, garages, or in any personal vehicle located on the premises.

If you are selected as a top candidate:
Verification of your education (including high school graduation or GED, undergraduate, and/or graduate degrees) will be required. You must provide proof of education from an accredited organization/institution.

If you are in the military or a veteran, you will need to provide a copy of your DD-214 before confirming a start date.
Your skills and competencies for this role will be assessed before you are invited to interview. (Microsoft Office and Business Writing)

Minimum required passing score of 70% per assessment.

Secondary Employment:
All Austin Water employees are prohibited from accepting or engaging in any secondary employment that may conflict with or interfere with their duties and responsibilities to the Department.

Austin Water will review all secondary employment. Employees are required to submit a Secondary Employment Application for review and approval upon being hired with Austin Water, as well as current Austin Water employees considering secondary employment.

90-day Provision:
This posting may be used to fill additional vacancies that occur within the department.
.
Please note this posting may close at any time after 7 days.

Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply; however, the posting will close at 11:59 PM the day before the listed date.

All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable
in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2026-04-01