Administrative Programs Officer I

Job Description:

Administrative Programs Officer I

Description

Job Posting Title
Administrative Programs Officer I

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 Public Health Lab Service

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
The annual salary for this position is up to $63,000.00 based on education and experience.

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Stillwater

Salary: up to $63,000.00 based on education and experience

Full Time /Part Time: Full Time

Work Schedule: Monday - Friday

Primary Hours: 8-5

Position Description:

The Administrative Programs Officer I is responsible for providing support for the business, financial, and procurement operations of the Oklahoma State Department of Health (OSDH) Public Health Laboratory (PHL), located in Stillwater, Oklahoma.

Position Responsibilities/Essential Functions:

Financial and Budget Support

• Process invoices, expense vouchers, and purchase orders within standard electronic financial and procurement tracking systems.
  
• Track expenditures and help maintain budget spreadsheets.
  
• Assist with financial reconciliation and documentation for audits.
  
• Help prepare financial reports that assist leadership with financial planning and resource allocation.
  

Procurement and Purchasing

• Order laboratory reagents, supplies, equipment, and services through approved procurement systems.
  
• Work with vendors to obtain quotes and ensure orders comply with State purchasing rules.
  
• Track purchase requests and monitor delivery of laboratory supplies.
  
• Coordinate with laboratory supervisors and program managers regarding supply needs and service requests.
  
• Ensure timely and accurate processing of purchase orders.
  
• Maintain records and databases related to purchasing, contracts, and budgets.
  

Contracts and Grants Support

• Assist with administrative aspects of contracts and service agreements.
  
• Maintain documentation for federal and State grant expenditures (e.g., Centers for Disease Control and Prevention (CDC) cooperative agreements).
  
• Help ensure expenses are charged to the correct funding source.
  
• Administrative Coordination
  
• Prepare routine correspondence, reports, and administrative documents.
  

Compliance and Documentation

• Ensure financial and procurement activities follow state policies and procedures.
  
• Maintain organized documentation to support audits or financial reviews.
  

Training and Professional Development

• Accept and fulfill delegated administrative and technical responsibilities, as permitted by regulatory authorities.
  
• Commit to self-improvement and continuous professional development through participation in OSDH-provided education and relevant local, state, regional, or national meetings, seminars, or workshops.
  

Other Duties

• Being on site at the laboratory is an essential function of the job.
  
• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  
• Maintain regular and reliable attendance, adhering to assigned work schedules to ensure consistent laboratory coverage and completion of essential duties. This position may be required to work on occasional weekends or holidays to support continuation of laboratory operations or response to surges in testing activities.
  
• Other duties as assigned.
  

Minimum Qualifications:

• A bachelor’s degree in accounting, finance, or business, healthcare or public administration or management, or other relevant field from an accredited institution.
  
• At least one year of professional or technical experience in business management, accounting, or procurement.
  

Preferred

• Experience in healthcare procurement or equivalent setting.
  

Application Requirements:

• If education, certification or licensure is required to meet qualifications, applicants must provide documentation at the time of application.
  
• All applicants are subject to a background check and must be legally authorized to work in the United States without visa sponsorship.
  

Valued Knowledge, Skills and Abilities

• Knowledge of state government financial and procurement systems.
  
• Knowledge of federal grant management requirements (e.g., CDC cooperative agreements).
  
• Knowledge of contract administration and applicable purchasing regulations.
  
• Working knowledge of public health laboratory operations.
  

Physical Demands and Work Environment:

This position is set in an office environment at the OSDH PHL, Stillwater, OK. While performing the duties of this job, employees may be required to sit for long periods of time, to operate a computer, mouse and keyboard, to view a computer screen for long periods of time, to use various computer software and laboratory/health information systems, to perform analytical thinking, to concentrate and pay close attention to detail, to hear, understand, and distinguish speech and/or other sounds, and read and interpret various documents. In accordance with federal regulations, any individual considered for employment who uses marijuana or possesses a medical marijuana license-regardless of state legalization-is classified by the federal government as an unlawful user of a controlled substance. As such, they are deemed a “restricted person” and are federally prohibited from accessing select agents and toxins. Furthermore, certain positions within this job classification may be designated as safety-sensitive, as defined under Oklahoma Statute 63 O.S. § 427.8.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact