Post-Award Grants Manager

Job Description:

Post-Award Grants Manager

Description

• • Position Summary
  • Full-time position under the Management Personnel Plan (MPP) available on or after August 4, 2025 in Financial Services.
    
    The Post-Award Grants Manager focuses on effective post-award grant management in an academic setting, ensuring compliance with federal, state, system, and campus regulations. The role involves leadership and collaboration with external agencies, academic faculty, deans, and the Office of the Provost, executed with independence, innovation, specialized knowledge, and accuracy. Position responsibilities are highly visible to external agencies and have a significant fiscal impact on institutional quality. Furthermore, the position holds significant responsibility for ensuring department activities and records comply with financial aid and grant accounting requirements under GASB, FASB, and GAAP standards. Financial Services, responsible for processing and reporting the university's financial transactions, also provides services for state and local funds, federal grants, contracts, construction projects, and donor contributions, including 501(c)(3) corporations.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Administering federal, state, and non-governmental grants and contracts.
    • Monitoring project activities and ensuring compliance with various regulations, such as OMB Uniform Guidance and IRS rules.
    • Performing financial analysis, budget reviews, and general ledger checks to ensure accuracy and compliance.
    • Generating timely financial reports, managing billing, and coordinating federal reimbursement procedures.
    • Reviewing and monitoring subrecipient activities and audits.
    • Ensuring grants and contracts are closed out properly.
    • Providing training and support to principal investigators and staff on grant processes.
    • Overseeing indirect cost recovery and cost-rate negotiations.
    • Developing and maintaining systems for grant monitoring, tracking, and reporting. Supervising post-award personnel, setting performance goals, and encouraging professional development.
    • Collaborating with various internal and external stakeholders, such as funding agencies, faculty, and administrators, to ensure smooth grant management processes.
    • Acting as a liaison for audits, implementing corrective actions, and maintaining relationships with auditors.
    • Participating in committee work and ensuring efficient and compliant grant management processes.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Bachelor’s degree from an accredited university in business administration, accounting, or finance, OR combination of education and experience which provides the required knowledge and abilities.
    Experience: Five (5) years progressive accounting or post award grant accounting experience. Experience supervising and leading post award grant operations.
    
  • Preferred Qualifications
  • • Experience with CMS Sponsor Program module and database, CMS data warehouse, training, system upgrades and testing.
    • Experience in higher education/institutional setting.
    • A master’s degree.
  • Knowledge, Skills, Abilities
  • • Ability to flourish in an academic and/or administrative work environment characterized by high expectations for initiative, creativity, accountability, and productivity.
    • Thorough knowledge of regulatory environment including OMB Uniform Guidance, EDGAR, and policies and procedures related to sponsored programs, SUAM. Ability to keep abreast of and apply extensive expertise to complex regulations, federal and state laws, and policies pertaining to sponsored research, grants, and contracts. Ability to ensure regulatory compliance while sensitive to the values of an academic environment.
    • Proven project management skills. Working knowledge of operational and fiscal analysis and techniques. Experience in developing and implementing systems for budgetary oversight in compliance with grant regulations.
    • Expertise in sponsored project management, operations and systems analysis, statistical/computational and research methods, data retrieval, ability to interpret and evaluate data to reach sound conclusions and recommend new or revised processes for efficiency and effectiveness. Expertise with ERP systems and databases, reporting dashboards, training, system upgrades and testing.
    • Substantial skill in research, development and evaluation of sponsored program policies and programs. Demonstrated proficiency in interpreting and translating regulatory requirements into proposed new/revised policy and procedures.
    • Demonstrated consultative skills in working with internal and external constituent groups to achieve outcomes.
    • Ability to work with representatives from public and private funding agencies/sponsors and handle potentially sensitive situations. Ability to work cooperatively and productively across multiple areas/departments.
    • Demonstrated ability to manage time and multiple priorities within non-negotiable deadlines. Ability to remain flexible to accommodate changing operational/customer needs.
    • Demonstrated ability to be self-sufficient, ability to take action without having to be directed. Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations. Independently review, design, develop, and conduct special studies for improvement.
    • Ability to investigate, analyze and find solutions to grant-related problems from a broad, interactive perspective. Ability to discern applicable underlying principles for conceiving and developing strategic solutions.
    • Strong interpersonal, listening, written, and oral communication skills. Ability to interpret complex concepts effectively in written or presentation format, appropriate for various audiences.
    • Demonstrated work ethic with a high degree of service orientation.
    • Ability to work effectively in a multi-ethnic environment.
    • Ability to train others on new procedures and provide direction and supervision.
    • Demonstrated fluency in using a personal computer, database, and software programs including Excel, Access, and Word; related experience and familiarity with ERP systems such as PeopleSoft, CMS Sponsor Program module and database, and CMS data warehouse.
    • Experience with Federal indirect cost proposal development, administration, analysis, consultation, and evaluation.
    • Sponsored Program project management experience with tracking of timelines, program deliverables, financial transactions, and budgets.
    • Ability to lead project activities and staff.
    • Knowledge of day-to-day post-award operations and activities; annual single audit including GAAP.
  • Salary Range
  • Anticipated salary will be $6,753 - $9,005 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist.
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
  • Application Deadline
  • OPEN UNTIL FILLED; SCREENING APPLICATIONS IMMEDIATELY.
    
    
  • Criminal Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Jun 06 2025 Pacific Daylight Time
Applications close: