EXECUTIVE ADMINISTRATIVE ASSISTANT

Job Description:

EXECUTIVE ADMINISTRATIVE ASSISTANT

Description

job description

The Executive Administrative Assistant (EAA) may reportdirectly to an Assistant General Manager , the Executive Officer, or the General Manager ; performs support functions; and exercises considerable independent judgment in organizing, coordinating, and performing administrative tasks. The EAA maintains strict confidentiality of information; reviews and routes incoming correspondence to department staff or agency; drafts and edits written correspondence; makes travel arrangements and prepares all travel-related documents; interprets policies, procedures, and regulations; reviews and analyzes the City Charter, Mayor's Executive Directives, Administrative Code, and Municipal Code.

REQUIREMENT/MINIMUM QUALIFICATION

Two years of full-time paid experience in a class at the level of Secretary performing all of the following secretarial work: routing calls to the appropriate person or location; maintaining appointment calendars; arranging appointments and meetings; preparing for and setting up meetings; taking minutes of meetings; reviewing and editing documents; reading, routing, and tracking incoming and outgoing correspondence, and composing routine correspondence.

How to apply

Interested candidates must submit a City employment application and resume to Personnel.LiaisonServicesDivIII@lacity.org , by 3:00 pm on Tuesday, January 21, 2025, or until a sufficient number of applications is received. Candidates who fail to submit all required documents will be disqualified.

For additional information, please contact Charlena Freeman, Senior Personnel Analyst I via email at charlena.freeman@lacity.org .

Emergency Appointment

An emergency appointment is not a regular appointment. It is a temporary appointment which does not require that you successfully compete in the Civil Service examination process. The appointment may not exceed one year and must be terminated immediately when a regular appointment can be made from an eligible list. No emergency appointment can exceed one year. (City Charter Section 1013).

Closing Date/Time: 1/22/25