Sierra Nevada Field Campus Lead (Administrative Analyst/Specialist Exempt II) - College of Science & Engineering

Job Description:

Sierra Nevada Field Campus Lead (Administrative Analyst/Specialist Exempt II) - College of Science & Engineering

Description

Working Title

Sierra Nevada Field Campus Lead

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

CoSE-Sierra Nevada Field Campus (SNFC)

Appointment Type

Temporary.

This position will end on or before one-year of the start date. Permanent status cannot be earned in this grant-funded position. This Temporary appointment can be concluded prior to the stated temporary appointment end date, normally with a two-week notice period. Continuation of this temporary appointment is contingent upon grant funding.

Time Base

Full-Time (1.0)

Work Schedule

Monday through Friday, from 8:00am to 5:00pm

Anticipated Hiring Range

$6,448.00 - $7,400.00 Per Month ($77,376.00 - $88,800.00 Annually)

Salary is commensurate with experience.

Position Summary

The Sierra Nevada Field Campus (SNFC) Lead is responsible for the creation, promotion, implementation and successful coordination of the summer program of College of Extended Learning classes and University Corporation (UCorp) workshops, along with management of the facility itself.

This includes the overall coordination of administrative, management and research activities of the Sierra Nevada Field Campus (SNFC). The position oversees field station staff and seasonal employees in designing and implementing research, education, and outreach programs, as well as maintenance and upgrades of facilities and infrastructure. The lead is responsible for developing and managing budget and resources to meet overall field station goals, for planning and fund-raising for future facilities and programs, and for ensuring regulatory compliance and adherence to university policy. The incumbent may represent the Field Campus in developing partnerships between the SNFC and the local community, other CSU Campuses, non-governmental organizations, and local, state, and federal agencies (e.g., California Dept. of Fish and Wildlife, U.S. Forest Service). This position is responsible for maintaining a registration platform and other communications originating from SF State University.

The purpose of the position is aligned to SFSU’s core mission of facilitating and encouraging research, education and community service. The position involves a broad spectrum of highly varied activities necessary to the maintenance of the facilities in a functional, usable state; the encouragement of new and continuing research, education programs for the public, and interfacing with the community, non-governmental organizations, and various agencies to develop and implement creative partnerships and collaborations. This position reports to the Dean of the College of Science & Engineering (CoSE).

Position Information

Seasonal Duties on Site:

• Assumes lead role of the seasonal field station staffing team, encouraging and fostering positive attitudes, setting a good example, delegating and prioritizing staff responsibilities.
• Communicates frequently with the SF State administration regarding all aspects of the field station operations.
• Works to ensure instructors expectations and needs are met.
• Works to ensure facilities and vehicles are maintained.
• Assumes lead role in the working relationship of the instructors and field station staff insuring both the educational program expectations of the instructor and the operational limitations of the field station and staff are realistic and negotiated equitably when necessary.
• Serve as the medically trained professional and find coverage for campus during days off.
• Ensures that equipment and staff resources at the field station are used efficiently and fairly when more than one group is utilizing the field station to meet the needs of each group as equitably as possible.
• Handles Forest Service permits, telephone, utility and internet providers, oversees outside repair agencies
• Acts as a representative of both the field station, San Francisco State University and UCorp in dealing with the local community, local partner organizations.

Operations Coordination:

• Identifies staff and field station needs and supplies; oversees the food services; keeps detailed records of expenditures; provides receipts to the appropriate UCorp; bi-monthly prepares payroll for staff; prepares a weekly budget and petty cash reconciliation reports.
• Develops and monitors budget, revenue, expenses, human resources and space planning.
• Ensures the coordination, supervision and performance of all activities necessary to the operational, educational, and research-related planning. Plans and coordinates all daily operations and activities.
• Researches, reviews, approves and facilitates proposals for research.
• Works closely with Head Chef to coordinate successful implementation of campus dining services.

Staff Lead Responsibilities:

• Leads, delegates and assigns duties to staff, arbitrates problems in an appropriate, direct and fair manner, and coordinate staff work schedules.
• Assists the Dean of CoSE and UCorp with annual evaluations of Sierra Nevada Field Campus staff members.
• Periodically observes and assesses education staff classroom presentations and in field teaching.
• Monitors and follows University regulations regarding staff trainings, volunteer management and others who may be present on the campus.

Field Station Operations:

• Completes daily, weekly, and monthly tasks to maintain full operation of the field station.
• Works with relevant SFSU offices as needed to manage on-site Field Campus facilities.
• Assists in raising revenue through participation in proposal writing, acquisition of proposition funds, and fundraising efforts.
• Coordinates SNFC website, social media accounts and registration platform.

Maintenance:

• Participates in maintenance and repair of the vehicles, buildings, and other equipment as needed.

Off Season Duties and Responsibilities:

• Support guests and registration for classes for the upcoming season.
• Responds promptly to SNFC email.
• Rework SNFC website (Drupal 8) - add new content, links, images, forms, corrections, updates.
• Circulate scheduling questionnaire to instructors, follow up and process the info from the questionnaires into a new schedule and calendar by October 1 for the following season.
• Manage and update the CashNet registration system and electronic schedule document for the summer program.
• Manage and implement the existing UCorp scholarship program.
• Interface with designer for website updates and marketing materials (Oct-Dec).
• Meet December deadline for printing and mailing along with other ways to publicize the program widely. This includes placing targeted ads in magazines, forums on campus, etc..
• Maintain an accurate mailing list.
• Meet February 1 deadline for opening registration with a fully functioning website and new registration system, continue refining based on feedback from student users.
• Using excel spreadsheet system as backup to register students, enter all info, payments, pre-process refunds, answer questions, provide support to students by email and phone.
• Update and understand emergency protocols. Work with Risk Management and Emergency Preparedness throughout the year for emergency support and consultation.
• Interface with SF State faculty, staff and students to promote stronger university use of the Field Campus.
• Interface with the Friends of the Sierra Nevada Field Campus non-profit support group for funds, priorities, support, institutional memory and resources.
• Interface with College of Professional and Global Engagement (CPaGE), record enrollment and drops.
• Serve as staff advisor to the Sierra Nevada Alliance of Gators (SNAG) student organization on campus.

Other Duties as assigned

Minimum Qualifications

• Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies.
• Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
• Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups.
• Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.

Preferred Qualifications

• Bachelors, Masters or Ph.D. degree in related area and/or equivalent experience/training.
• Friendly, outgoing, competent, communicative and collegial personality needed to interface with summer students as well as staff and volunteers.
• Demonstrated experience with administration and budget management, staff supervision, facilities and equipment operations and maintenance.
• Experience creating, presenting and promoting educational programming (middle school to adult audiences a plus).
• Knowledge of ecosystem science and management, including ecologically sensitive practices, safety and regulatory compliance.

• Analytical and report preparation skills to support proposal writing and to meet regulatory and budgetary reporting requirements.

• Ability to raise funds and manage budgets.
• Knowledge of facility planning, building construction, project management and contract management.
• Ability to problem solve both personal and technical issues at field stations.
• Experience with facilities maintenance and upkeep.
• Skills in leadership, motivation of staff, public speaking, team-building, and understanding of diversity and equity issues.
• Physical requirements: Must be able to climb up and down ladders, must be able to lift 70 lbs.
• Must have a valid Driver’s License and be comfortable driving large vans, trucks on unpaved, rural roads and must be able to drive a vehicle for up to 4 hours at a time.
• Ability to operate power tools, preferably including construction tools, chain saws, etc.
• Skilled and certified in First aid and CPR.
• Resourceful for local support from the trades when necessary.

Environmental/Physical/Special

The summer season is spent onsite at the Sierra Nevada Field Campus, about four hours northeast of San Francisco. Off-season duties are performed on campus, in San Francisco except while working remotely, depending upon the approved remote work schedule.

Pre-Employment Requirements

This position requires the successful completion of a background check.

Eligibility to Work

Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve.

We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee.

CSUEU Position (For CSUEU Positions Only)

Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference.

Additional Information

SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS).

Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations.

CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu.

The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872.

Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time.

Advertised: Dec 20 2024 Pacific Standard Time
Applications close:

Closing Date/Time: