Administrative Assistant - Fleet Services

Job Description:

Administrative Assistant - Fleet Services

Description

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

ADMINISTRATIVE ASSISTANT-FLEET SERVICES

Department: Environmental Services

Pay Grade: 107

FLSA Status: Non-Exempt

Personnel Status: Regular Full-Time

JOB SUMMARY

This position is responsible for performing administrative and accounting duties in support of the Fleet Management Division. This position reports to the Fleet Services Division Manager.

ESSENTIAL JOB FUNCTIONS

• Performs a variety of accounting duties, to include development and management of division budgets, purchase orders, and vendor payments and invoices.
• Performs administrative support for division operations, to include generating various reports, reviewing payroll, arranging travel plans, maintaining pertinent files for personnel, inventory, and vendors, assisting management with various projects, and answering general inquiries.
• Prepares specifications for reports of vehicles and equipment bidding, surplus, and acquisition.
• Assists with special projects.
• Performs other related job duties as assigned.

AGENCY-WIDE COMPETENCIES

Professional Excellence

Sense of responsibility and commitment; ability to meet expectations; quality of work output; willingness to admit and correct mistakes.

Communication

Ability to express oneself clearly, credibly, and respectfully in an appropriate tone; quality of judgment exercised in what information should be communicated; ability to adjust to different communication styles.

Teamwork

Commitment to team activities; placing value of team success over personal recognition; altruism; impact on team success; willingness to fulfill a variety of roles.

Engagement

Initiative exercised in solving problems; willingness to take on new responsibilities; acting on opportunities and presenting ideas; modeling a positive attitude and resilience; volunteering for group work; praising work of the City and coworkers; demonstrating pride in public service.

Public Service

Views citizens as a priority; demonstrates ethical, trustworthy behavior, stands as an example of servant leadership; maintains trust of the Auburn citizens.

QUALIFICATIONS

Education and Experience:

High school diploma or equivalent; three (3) to five (5) years’ experience; or an equivalent combination of education and experience.

Special Qualifications:

• Possession of or ability to readily obtain a valid driver’s license for the type of vehicle or equipment operated.

Knowledge, Skills, and Abilities:

• Knowledge of computers and job-related software programs.
• Knowledge of departmental guidelines and standards.
• Knowledge of basic accounting and purchasing principles.
• Knowledge of basic mathematical principles such as addition, subtraction, multiplication, division, and percentages.
• Knowledge of local government operations, policies and plans, and modern office practices and procedures.
• Knowledge of Microsoft Word, Excel, PowerPoint, and other similar programs.
• Skill in using computers for data entry, word processing, and/or accounting purposes.
• Skill in the use of small office equipment, including calculators, copy machines or multi-line telephone systems.
• Skill in effective communication, both orally and in writing.
• Ability to meet and deal with employees and the public in an effective and courteous manner.
• Ability to get along with others, and work effectively with the public and co-workers.
• Ability to deal with confidential and sensitive matters.
• Ability to use computers for data entry, word processing, and/or accounting purposes.
• Ability to work independently, work well with others, and manage time effectively.

PHYSICAL DEMANDS

The work is sedentary work, which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Work is typically performed while sitting. The employee uses tools or equipment requiring manual dexterity.

WORK ENVIRONMENT

The work is typically performed in an office environment.

Please click on the link to view the current benefits for the City of Auburn.
https://www.auburnalabama.org/human-resources/

Closing Date/Time: 1/8/2025 11:59 PM Central

Salary:

$3,807.33 - $4,492.65 Monthly