Assistant Director, IT Project Management Office (PMO) (Executive Level)

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Assistant Director, IT Project Management Office (PMO) (Executive Level)

Houston Airport System Houston, Texas, United States

Job Description:

Assistant Director, IT Project Management Office (PMO) (Executive Level)

Description

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Division: PROJECT MANAGEMENT OFFICE

Reporting Location: 611 WALKER

Workdays & Hours: MONDAY - FRIDAY, Office Hours: 8:00 AM to 5:00 PM

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS
Position Overview:
The Assistant Director of the IT Project Management Office provides strategic leadership and operational oversight for the enterprise PMO. This role is responsible for establishing governance frameworks, managing the full project and program portfolio, ensuring alignment with organizational priorities, and driving PMO maturity across the department. The position serves as a senior advisor to executive leadership and plays a critical role in resource planning, performance measurement, and delivery excellence.
Key Responsibilities:
• Lead the development and execution of PMO strategy, governance structures, and organizational policies.
• Oversee the enterprise project portfolio to ensure alignment with strategic goals and departmental priorities.
• Establish and maintain KPIs, dashboards, and reporting mechanisms for all projects and programs.
• Ensure consistent adoption of project management methodologies, standards, and best practices.
• Direct budgeting, resource allocation, and project prioritization processes.
• Provide executive-level updates, recommendations, and strategic guidance to senior leadership.
• Drive continuous improvement initiatives to increase PMO maturity, efficiency, and effectiveness.
• Mentor, supervise, and develop PMO staff, including project managers and program managers.
• Oversee risk management, change control, and quality assurance practices across portfolios.

PMO Governance and Standards

Portfolio Management

Project Oversight and Delivery Assurance

Resource and Capacity Management

Stakeholder Communication and Reporting

Leadership and Team Development

Tools, Technology, and Process Improvement


WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Technology Project Management, Management and Information Systems (MIS), Computer Science or a closely related field. PMI PMP certification strongly preferred. May require extensive knowledge on specific technologies or business functions.

EXPERIENCE REQUIREMENTS
At least ten (10) years of technology experience demonstrating formal IT project management competencies, including three (3) years managing a technology team. Strong understanding of the department’s core business functions and business strategy.

LICENSE REQUIREMENTS
None

PREFERENCES

Experience
• 10-15+ years of progressive experience in project and program management.
• 5-7 years of experience in a senior leadership or PMO leadership role.
• Proven success managing enterprise-wide portfolios and complex, cross-functional initiatives.
• Experience building, maturing, or transforming PMOs (strategic, operational, or governance).
• Significant experience collaborating with executive leadership, boards, or C-suite stakeholders.
• Demonstrated ability to manage multimillion-dollar budgets and complex resource environments.

Leadership & Soft Skills
• Strong strategic thinker with the ability to align portfolio execution to organizational objectives.
• Exceptional leadership, coaching, and team-building capabilities.
• Superior communication, negotiation, and executive influence skills.
• Advanced analytical, decision-making, and problem-solving abilities.
• Proven ability to lead cultural change and promote project management maturity.
• Strong stakeholder engagement and relationship-building skills.
Education & Qualifications
• Bachelor’s degree in Business Administration, Project Management, Engineering, Information Technology, or related field.
• Master’s degree (MBA, MPA, M.S. in Project Management or related discipline) strongly preferred.
• Professional certifications strongly preferred:Technical Expertise
• Demonstrated technical competence across all aspects of IT project management, including delivery of mission-critical programs.
• Ability to align portfolio planning with organizational and departmental objectives; skilled in prioritizing based on business need.
• Oversight of PMO systems, tools, and data, ensuring quality, accuracy, and integrity of PMO outputs.
• Skilled in KPI monitoring and performance analytics; provides guidance on technical and analytical matters.
• Deep expertise in project, program, and portfolio management methodologies (PMI, Agile, Hybrid, PRINCE2).
• Proficient in PMO platforms and tools (MS Project, Jira, Asana, Clarity PPM, Primavera, ServiceNow, Smartsheets, etc.).
• Strong financial acumen: planning, budgeting, forecasting, risk management, and benefits realization.
• Ability to interpret complex data and produce executive-level dashboards and reporting.
Customer Service
• Ensures PMO delivers projects within approved scope, schedule, budget, and quality expectations.
• Maintains transparency and effective communication of project status across all stakeholders.
• Ensures adequate portfolio resourcing to fulfill PMO objectives and departmental mission.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. **

GENERAL INFORMATION

SELECTION / SKILLS TESTS REQUIRED Department may administer skills assessment test

SAFETY IMPACT POSITION NO

If yes , this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

PAY GRADE : 34

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (346) 887-3238.

If you need special services or accommodations, call (346) 887-3238. (7-1-1).

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.


All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 8/21/2026 11:59 PM Central

Salary:

$167,584.56 - $181,406.16 Annually
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