Administrative Analyst (AA/S NEI)

Job Description:

Administrative Analyst (AA/S NEI)

Description

• • Position Summary
  • Full-time position available on or after September 1, 2026 for Student Records.
    
    This position’s responsibilities are carried out under general supervision. The incumbent is responsible for serving as an individual contributor providing day-to-day administration and operational support for assigned Enrollment Services programs. The position performs a variety of administrative, technical, and analytical duties requiring knowledge of applicable methods, procedures, policies, and systems in support of the organizational unit. Responsibilities include coordinating program operations, supporting administrative systems and reporting activities, collecting and analyzing information, applying and interpreting policies and procedures, and collaborating with campus partners to support efficient and compliant program operations. The incumbent exercises independent judgment in resolving routine administrative and operational issues, managing multiple priorities, and recommending solutions to support continuous improvement of program processes.
    
    
  • Job Duties
  • Duties include but are not limited to:
    • Coordinate day-to-day administrative and operational activities for assigned programs, ensuring accurate records and documentation.
    • Coordinate program activities and collaborate with campus partners to support effective operations and service delivery.
    • Collect, validate, and analyze information to support reporting, operational assessments, and process improvements.
    • Interpret and apply established policies, procedures, and guidelines to support consistent and compliant program operations.
    • Monitor program activities, identify administrative issues or discrepancies, and recommend or implement appropriate solutions.
    • Serve as a primary resource for program inquiries and communicate information to internal and external stakeholders.
    • Coordinate assigned program activities, projects, and operational initiatives, including tracking timelines, deliverables, and follow-up.
    • Analyze and maintain administrative, financial, and operational records to support departmental planning and decision-making.
    • Review and process administrative transactions in accordance with CSU and university requirements.
    • Prepare reports, spreadsheets, summaries, and financial documentation for management review.
    • Evaluate administrative workflows and recommend improvements to increase efficiency, accuracy, and consistency.
    • Research and resolve administrative or financial issues requiring interpretation of established policies and procedures.
    • Provide administrative and financial information to supervisors and campus partners as needed.
    • Maintain administrative systems, records, and procedural documentation for assigned functions.
    • Interpret and apply CSU and university policies, procedures, and guidelines.
    • Compile and validate data for audits, compliance reviews, and reporting.
    • Develop and update process guides, procedures, and reference materials.
    • Review system data for accuracy and resolve discrepancies or process issues.
    • Support system testing, implementation, and administrative process improvements.
    • May be required to obtain additional training and/or certification as part of professional development, based on department and/or campus needs, to stay current with industry standards.
    • At the direction of appropriate administrator, may provide support to other areas as needed.
    • The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this classification.
    • Other duties as assigned.
  • Minimum Qualifications
  • Education: Bachelor's degree and/or equivalent training.
    Experience: Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
    
  • Preferred Qualifications
  • • Bachelor's degree in Business Administration, Public Administration, Management, Information Systems, or a related field.
    • Minimum of 2 years of experience in administrative roles involving program coordination, project management, or office operations.
    • Prior experience in a CSU or higher education setting.
    • Experience using enterprise information systems, database management, reporting tools, or other business applications to support administrative operations.
    • Experience interpreting and applying policies, procedures, and regulatory requirements.
    • Experience coordinating multiple projects, priorities, or program activities while meeting established deadlines.
    • Experience with student information systems (e.g., PeopleSoft).
  • Knowledge, Skills, Abilities
  • • General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods.
    • Working knowledge of general practices, program, and/or administrative specialty.
    • Basic knowledge of and ability to apply fundamental concepts.
    • Working knowledge of budget policies and procedures.
    • Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
    • Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
    • Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
    • Ability to organize and plan work and projects including handling multiple priorities.
    • Ability to make independent decisions and exercise sound judgment.
    • Ability to compile, write, and present reports related to program or administrative specialty.
    • Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
  • Physical Requirements
  • The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • Salary Range
  • Anticipated starting salary will be $4,799 (step 1) per month plus excellent paid benefits. Future increases, including step advancement, are subject to contract negotiations. Full range Salary will depend on the qualifications of the successful finalist. Full $4,799 (step 1) - $6,992 (step 20) per month.
    
    
  • Compensation & Benefits
  • Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to (Bargaining Unit: 9) Benefits Summary: CSU Employee Benefit Summary
    
    
  • How to Apply
  • To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
    
    Applications will be processed in accordance with Article 9.3 of the CSU/CSUEU Memorandum of Understanding. Preference will be given to qualified individuals currently employed at CSU Stanislaus in bargaining units 2, 5, 7, and 9 except when it is determined that it is necessary to appoint outside applicants to meet the best interest of the campus by obtaining specialized skills and abilities not available from current employees.
    
  • Application Deadline
  • August 25, 2026
    
    
  • Background Clearance Notice
  • Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
    
    Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
    
    
  • Additional Information
  • Campus & Area
    California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
    
    Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
    
    Clery Act Disclosure
    
    Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
    
    Equal Employment Opportunity
    
    The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
    
    Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
    
    CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
    
    The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
    
  • The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
    
    INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
    
    

Advertised: Aug 12 2026 Pacific Daylight Time
Applications close: Aug 25 2026 Pacific Daylight Time