Senior Administrative Assistant

Job Description:

Senior Administrative Assistant

Description

Full-time position available with the Office of the City Manager, Administration Division
Salary Range: $20.88-$31.32/hour
Work Location: 414 E. 12th St.
Normal Work Days/Hours: Monday-Friday, 8:00 a.m.-5:00 p.m., with some after-hours events
Application Deadline Date: August 18, 2026

About Us

About the City Manager's Office

The City Manager's Office provides executive leadership and operational oversight to ensure efficient, cost-effective delivery of municipal services under the council-manager form of government. The office serves as a strategic advisor to the mayor and City Council, supporting policy development, budget preparation, and organizational direction. Oversees department leadership appointments, enforces municipal laws and ordinances, and coordinates citywide operations and programs. The City Manager works to deliver staff support to the City Council and its committees, including policy analysis and implementation. Manages high-profile, citywide initiatives and special events, ensuring successful coordination across departments and stakeholders.

More about this office

Responsibilities

What You'll Do:

• Supervises, trains, assigns and evaluates the work of an Administrative Assistant, ensuring efficient and effective office operations.
• Provides high level administrative support to Assistant City Managers, including scheduling, calendar management, meeting coordination, and correspondence.
• Serves as a primary point of contact for internal staff, external partners, and community stakeholders.
• Manages complex and shifting priorities while ensuring smooth daily operations within the department.
• Prepares, edits, and maintains confidential documents, reports, presentations, and communications.
• Maintains office supply inventory and manages procurement of materials and equipment.
• Processes and reconciles purchasing card (p card) and travel card transactions, ensuring compliance with financial policies.
• Processes accounts payable, purchase orders, requisitions, vouchers, and other financial documentation.
• Prepares, processes and audits payroll prior to final approval for City Manager's Office.
• Maintains an organized filing systems, both digital and physical, internally as well as through Gain RM Production site, ensuring records are accurate, accessible, and compliant with retention policies.
• Prepares documents for pre-determination hearings, meetings, and official records; coordinate distribution of notices and correspondence.
• Enters and updates Ordinance information on City Clerk's website prior to committee and council meetings.
• Serves as the Travel Coordinator for the City Manager's office, as well as assisting with various aspects of travel for Mayor and City Council using Travel KC and Emburse:
• Provides professional customer service at the front desk or through phone/email communication.
• Trains new administrative staff in office procedures, systems, and best practices.
• Provides backup coverage for Executive Assistant to City Manager and other administrative roles during absences or high volume periods.
• Assists with planning and execution of departmental events, sponsorship activities, and community initiatives.
• Performs other duties as assigned.

Qualifications

REQUIRES:

• an accredited Bachelor's degree
• OR an equivalent combination of qualifying education and experience to include professional experience in the development and/or operation of administrative systems, programs, policies and practice.

Other Information

Military veterans encouraged to apply

Why You'll Love Working with Us - Core Employee Benefits (Benefits offered to all permanent employees unless otherwise specified)

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to [email protected] .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

Salary:

$20.88-$31.32/hour