Administrative Specialist - HPD

Job Description:

Administrative Specialist - HPD

Description

POSITION OVERVIEW

Applications accepted from: ALL PERSONS INTERESTED

Division: Houston Police Services
Reporting Location: 1200 Travis.
Workdays & Hours: MONDAY - FRIDAY 8:00 AM - 5:00 PM *Subject to change

DESCRIPTION OF DUTIES / ESSENTIAL FUNCTIONS .
Provides administrative and support services to the Houston Police Department’s Procurement Division. Maintains a strong customer service focus when working with client departments and P-Card holders, ensuring issues are resolved promptly and professionally.

Prepares reports and maintains records related to studies, purchases, and other procurement activities.

Coordinates, hires, and processes personnel for the Temporary Employees and Retired Officers programs.

RESPONSIBILITIES:

• Assists with card issuance, renewals, and maintenance.
• Reconciles reports at the end of the month
• Assists with P-Card training.
• Monitors and audits P-Card activity and helps develop reports for each division in the Houston Police Department.
• Monitors P-Card purchase activity for compliance with all applicable policies and laws.
• Helps resolve P-Card issues whenever they arrive.
• Coordinates efforts with Houston Police Department temporary employees and Employment Program for Retired Officers
• Assist with approving time in recruiting program.
• Coordinate Houston Police Department Pay or Play program.
• Assist with special projects.

WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS:
Requires a Bachelor’s Degree in Business Administration, Liberal Arts or a related field.

EXPERIENCE REQUIREMENTS:
Three years of administrative experience is required.

Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None

PREFERENCES

Preference will be given to candidates with:

• Good organizational, verbal and written communication skills and ability to work effectively with all levels of management.
• Ability to work in a team environment.
• High attention to detail and strong analytical and problem-solving skills.
• Advanced skills in the use of Microsoft Excel, PowerPoint, Access or similar reporting tools

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

GENERAL INFORMATION
SELECTION/SKILLS TESTS REQUIRED

The selection process will involve application review and/or interview. Department may administer skills assessment test.

SAFETY IMPACT POSITION - YES

YES - If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

PAY GRADE - 20

SALARY INFORMATION

Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting:

http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6032.

If you need special services or accommodations, call 832-393-6032 (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.

EOE Equal Opportunity Employer

The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 13 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 5/14/2026 11:59 PM Central

Salary:

$55,484.00 - $70,337.28 Annually