Senior Office Assistant (LO-116-26E) A.K. Warren Lab

Job Description:

Senior Office Assistant (LO-116-26E) A.K. Warren Lab

Description

JOB POSTING

NOTICE OF JOB OPPORTUNITY

Posting #LO-116-26E

SENIOR OFFICE ASSISTANT

Join the Laboratories Section at the A.K. Warren Facility as a Senior Office Assistant and be part of the essential work of the Sanitation Districts—protecting public health and the environment across the region. This is a great opportunity for a highly organized and dependable professional who enjoys taking ownership of their work and supporting a dynamic laboratory team. In this role, you’ll independently manage a wide range of administrative functions, from preparing and editing documents to maintaining records, tracking systems, and coordinating supplies and services. The ideal candidate is detail-oriented, proactive, and tech-savvy, with strong administrative experience, excellent communication skills, and the ability to manage multiple priorities with accuracy and efficiency. Experience with timekeeping, inventory tracking, and systems such as Microsoft Office, DMS, Maximo, or LIMS is highly desirable. If you’re looking for a stable, impactful role where your work directly supports essential public services, we encourage you to apply.

LOCATION:
TECHNICAL SERVICES DEPARTMENT, LABORATORIES SECTION, A.K. WARREN FACILITY, CARSON

NOTE : This position is not eligible for a modified workweek schedule. The normal work hours for this position are 7:00 a.m. to 3:30 p.m., Monday through Friday.

ESSENTIAL FUNCTIONS:
To independently perform a broad range of office support duties including formatting and editing documents, form processing, filing and record-keeping, mail handling, and reception in support of an assigned work unit.

JOB SUMMARY:

Job content can involve the following:

• Overseeing the work of lower level clerical support staff.
• Performing a variety of clerical work including compiling, typing, proofreading, recording, filing and checking information for completeness and accuracy.
• Developing and maintaining tracking systems.
  
• Typing letters, memoranda, reports, purchase orders, forms and other material from rough drafts, notes or verbal instructions.
  
• Taking minutes for meetings.
  
• Scanning laboratory records and uploading them into lab-specific databases such as LIMS
  
• Completing and checking records, statistical data and performing arithmetic calculations.
  
• Receiving and responding to inquiries from the public, employees, contractors and vendors.
  
• Answering, screening and directing phone calls.
  
• Tracking and maintaining office and laboratory supplies inventory and ordering supplies.
  
• Creating purchase requisitions.
  
• Creating and receiving documents within a purchasing management system.
  
• Verifying employee timekeeping for approval by supervisors and payroll processing.
  
• Preparing, reviewing, proofreading, editing and finalizing a variety of reports, letters, documents, memoranda and forms.
  
• Providing technical guidance to clerical personnel engaged in similar duties.
  
• Sorting and filing electronic and physical documents using Districts’ approved document management systems.
  
• Using computer applications to enter data into forms and templates.
  
• Preparing, routing or coordinating pickup of mail, forms and applications to ensure timely and proper processing and distribution.
  
• Reviewing, distributing and processing monetary transactions.
  
• Organizing and coordinating special events.
  
• Performing related duties as required.
  

MINIMUM QUALIFICATIONS

Candidates must possess:

• One (1) year of experience performing the duties equivalent to an Office Assistant II .

DESIRABLE QUALIFICATIONS :

• Experience with timekeeping
• Support and track monthly safety inspections
• Coordinate lab coat and uniform services
• Manage stockroom checkout and inventory tracking for lab workflows
• Coordinate with vendors and oversee facility cleaning services
• Coordinate lab tours
• Administer petty cash transactions
• Maintain laboratory documents, records, procedures, technical literature, injury logs, and inventory of lab keys/temporary badges
• Utilize software systems, including Microsoft Office Suite, DMS, Maximo, and LIMS

EXAMPLES OF ASSESSMENT CRITERIA

The competitive selection process may cover:

Knowledge of :

• Principles of project leadership.
• General office practices, procedures and equipment.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
  
• Standard business letter and report typing composition, formats and procedures.
  
• Telephone/receptionist techniques and etiquette.
  
• Office filing and record-keeping methods.
  
• Word processing, spreadsheet and e-mail software.
  
• Basic mathematical calculations applied to business functions.
  
• Database maintenance and recordkeeping.
  

Ability to :

• Type 8,000 keystrokes per hour (KPH).
• Perform routine clerical work including simple arithmetic calculations.
• Prepare routine correspondence.
  
• Learn and apply office procedures and policies.
  
• Exercise independent judgment within prescribed parameters.
  
• Operate a variety of office equipment including document copying and fax machines.
  
• Operate a computer and utilize software applications.
  
• Follow proper typing format for letters and reports.
  
• Proofread for appropriate English grammar and punctuation.
  
• Focus on the details of work content, work steps and final work products.
  
• Organize work to react to change as situations require.
  
• Make business math calculations involving fractions, percentages and common conversions.
  
• Work effectively with various employees and customers.
  

ADDITIONAL INFORMATION

SELECTION PROCESS:

• All applications will be reviewed to determine if the conditions and qualifications for testing are met.
• The selection process will consist of a written test, which includes a typing assessment, weighted at 50% and an interview weighted at 50% and will be the same for all qualified applicants.
• Candidates must receive a qualifying score on each selection component to move forward in the selection process.
• The written exam is tentatively scheduled for Saturday, May 30.
• Testing will be conducted at our main office in Whittier, and interviews will take place at the A.K. Warren Laboratory facility in Carson, where the position is located.
• Candidates will be notified of their results in the selection process by Human Resources via Neogov.

TO APPLY :


Please apply online at governmentjobs.com within this application period. By using the online application system, you willreceive confirmation via e-mail that your application was received for this position. Resumes will not be accepted in lieu of a completed LACSD Employment Application or online application . Check your email regularly throughout the recruitment process as notifications may be sent via e-mail. Please verify that your registered email address is accurate andcurrent. To ensure proper delivery, add [email protected] to your contact list.

NOTE: The individual(s) recommended for hire must undergo an employment verification/reference check, DMV report, and a drug test.

For questions regarding this recruitment, please contact Lauren Ortega at [email protected] .

As an equal opportunity employer, the Districts strongly encourage people with disabilities and people from historically marginalized communities to apply.

To learn more about how the Sanitation Districts converts waste into resources, please visit the following video: Converting Waste into Resources

RETIREMENT

• CALPERS: The Districts belong to the California Public Employees' Retirement System (CalPERS), and all monthly status new hires will be enrolled in CalPERS. Most new hires will be enrolled in the defined benefit formula of 2% @ 62 in accordance with the Public Employees’ Pension Reform Act (PEPRA) and are required to contribute to the plan (7.75% for the 24/25 fiscal year). Those who qualify based on current or previous public service may be enrolled in the defined benefit formula in place on December 31, 2012, which was 2% @ 55 and are considered “classic” members. For “classic” members, the Districts pay the “employee share.” Please contact the Human Resources Department for more information regarding contribution rates. Although Districts employees are exempt from Social Security, employees are required by federal law to contribute a percentage of their salary for Medicare coverage.

• DEFERRED COMP MATCH: For some bargaining units, the Districts provides a matching contribution to an eligible deferred compensation plan pursuant to Section 457 of the Internal Revenue Code. The match with each paycheck will be the lesser of: 3% of the employee's base monthly salary as listed in the Salary Schedule; and the amount the employee is contributing with that paycheck. The annual total combined employee and employer contribution are subject to IRS limits.

COMPENSATION

Employees receive annual salary increases until reaching step 5 of the salary range and are provided with opportunities to promote. Cost of living adjustments are implemented annually in accordance with labor agreements.

HEALTH INSURANCE

• MEDICAL: Districts paid. Employees may choose from several HMO and Indemnity plans. As of January 1, 2026, the Districts contribute $2,417.99 per month for medical insurance. Depending on the choice of health plan, the Districts contribution covers all or a large portion of the premium for family coverage.

• DENTAL: Districts paid. Employees can choose from prepaid and indemnity dental plans. The Districts pay the full premium for employee and dependent coverage. The indemnity dental plan will has an annual in network maximum of $1,750, and an out of network maximum of $1,000.

• VISION: Employee paid.

• LIFE: The Districts pay for a term life policy. Employees can buy additional types and amounts of life insurance coverage at group rates.

LEAVE TIME

• VACATION: Employees receive 88 hours of paid vacation after one full year of service, increasing up to 128 hours per year after five years, 168 hours per year after 15 years and up to 208 hours after 25 years. Prior to one year of full service, employees are given partial vacation time on January 1, based on the time worked in the preceding year.

• SICK LEAVE : Eight hours of full-pay sick leave per month.

• PERSONAL LEAVE: Employees may use up to 24 hours per calendar year from current sick leave for personal reasons. Some bargaining units allow up to 40 hours per calendar year from current sick leave for personal reasons.

• PAID PARENTAL LEAVE: Employees may use up to 80 hours of paid parental leave for each birth, foster placement and/or adoption (regardless of the number of children involved) as determined by the parental leave policy.

HOLIDAYS
13 paid holidays and one-half paid holiday depending on the employee's work schedule.

TUITION REIMBURSEMENT
Employees may be eligible for tuition reimbursement for approved accredited course work.

STUDENT LOAN PAYMENT REIMBURSEMENT
For some bargaining units, the Districts will provide student loan payment reimbursements for principal or interest paid by the employee on a qualified education loan incurred by the employee for the education of the employee. The annual maximum reimbursement is $5,250 and the lifetime reimbursement limit is $21,000.

WORK ENVIRONMENT & OTHER BENEFITS

• A rewarding career contributing to society and the environment.
• Flexible work schedules (e.g. 9/80 schedule) depending on the worksite.
• Clear policies and procedures.
• Health and safety programs.
• Carpool opportunities with monetary incentives depending on the worksite.

More detailed benefits information can be found here: Districts Benefits

NOTE: The provisions of this posting do not constitute an expressed or implied contract. Any provision contained in this posting may be modified and/or revoked without notice.

Updated January 2, 2026

Closing Date/Time: 5/16/2026 11:59 PM Pacific

Salary:

$5,359.00 - $6,657.00 Monthly