Executive Administrative Assistant I - Civil Service Commission

Job Description:

Executive Administrative Assistant I - Civil Service Commission

Description

The Job

San Bernardino County is recruiting for an Executive Administrative Assistant I,to provide highly responsible administrative support to the County's Civil Service Commission.

The Civil Service Commission (Commission) of San Bernardino County consists of five members appointed by the Board of Supervisors. The Commission serves as an independent investigative or hearing body for adjudicating employee appeals on personnel matters as set forth in the County Personnel Rules. The Commission meets on a monthly basis and may hold special meetings as needed to handle matters requiring additional time or special scheduling.

The Executive Administrative Assistant for the Civil Service Commission is responsible for providing support during all Commission meetings as well as in preparation for the meetings. The Executive Administrative Assistant will take direction from the Chairman of the Commission and have responsibility for all administrative support functions and operations of the Civil Service Commission office. The primary duties include but are not limited to:

• Interprets policies and procedures and acts as liaison for the Commission between County Human Resources Department, recognized employee organizations, appellants, hearing officers and others bringing matters before or interacting with the Commission.
• Responds to matters of interest to the Commission and makes recommendations on issues within scope of position's authority.
• Regularly interacts with State, County and local officials on items before the Commission; briefs commissioners and prepares reports of activities.
• Prepares agenda, documents and reports for Commission meeting; records and transcribes minutes during the meetings; develops and maintains systems for recording, preserving, retrieving and duplicating data and records.
• Prepares correspondence on behalf of the Commission in response to informational requests.
• Acts as agent for the Commission on matters not requiring a public hearing or in matters requiring a preliminary hearing; issues subpoenas on behalf of the Commission.

In addition to supporting the Commission, this position will provide support to the Human Resources Department, performing a variety of administrative tasks. Additional duties may include:

• Assists with various projects which may include researching, compiling, arranging, and computing data; ensures proper and timely completion.
• Schedules meetings and conferences; prepares materials and agenda; may represent supervisor at meetings. Keeps supervisor's calendar, schedules appointments, and makes travel arrangements.
• Composes correspondence, reports, presentations, education materials, and budget justifications; produces high-level summaries of various legislation, research findings, and recommended actions.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.

Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation.


Excellent Benefits

To review job-specific benefits, refer to:
View Benefits by Occupational Unit - Exempt (PDF)

View Modified Benefits Option - Exempt (PDF)

View County Exempt Compensation Ordinance (PDF)

Minimum Requirements

Experience: Two (2) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, project management/support, composing and routing correspondence, maintaining files and records, and preparing agendas.

Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.

IMPORTANT NOTE: General clerical experience is NOT considered qualifying. Qualifying experience is typically equivalent to providing direct support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief). Qualifying experience is typically equivalent to the County Administrative Assistant classification and above.

Desired Qualifications

The ideal candidate for Executive Administrative Assistant - Civil Service Commission will:

• Possess excellent communication skills, a highly professional demeanor, and the ability to interact tactfully, diplomatically and positively with commissioners, Board of Supervisors, Human Resources staff, union representatives, mediators, and County employees.
• Have experience working with boards or commissions, including meeting and agenda preparation and recording of minutes.
• Possess strong written communication skills with thorough mastery of English, grammar, spelling and punctuation and the ability to independently initiate, draft, and prepare error free correspondence and reports.
• Be highly organized and possess a thorough knowledge of office methods, procedures and practices as well as strong computer skills, particularly with the Microsoft Office Suite.
• Be a self-starter, able to efficiently run an office of one and complete assignments and tasks while following directions or receiving guidance that will be generally provided from off-site.
• Be able to execute independent decision-making on day-to-day administrative and office procedures.
• Be a team player, possess excellent work ethic, and be able to handle sensitive situations and ensure a high level of confidentiality while demonstrating the utmost integrity in all areas of this position.

Selection Process

Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, May 8, 2026. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.

There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you need technical assistance, follow this link to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA):
San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with DisabilitiesAct (ADA) compliant employer, dedicated to ensuring equal employment opportunities for allemployees and applicants.

ADA Accommodation:
If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitmentfiling deadline.

Veterans’ Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy .

For more important details, review the Applicant Information and County Employment Process .

Exempt Unit-Group D

San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

Please review the appropriate Summary of Benefits * for more information

Refer to the appropriate MOU, contact the County’s Employee Benefits and Services Division at (909) 387-5787 or visit the Employee Benefits website for more detailed information.

*Retirement benefits subject to change.

Closing Date/Time: 5/15/2026 5:00 PM Pacific

Salary:

$59,800.00 - $85,196.80 Annually