Office Specialist I/II (Community Development)
City of Fremont, CA Fremont, California, United States
- Location: Fremont, California, United States
- Categories: Clerical and Administrative Support, Community and Economic Development
- Job Type: Full Time
- Posted: Apr 18, 2026
Job Description:
Office Specialist I/II (Community Development)
Description
DescriptionThe City of Fremont's Community Development Department is recruiting for:
Office Specialist I/II (Community Development)
VIEW OUR RECRUITMENT BROCHURE
THE DEPARTMENT
The role of the Community Development Department is to help Fremont become the sustainable, strategically urban community envisioned in the City's General Plan. Department activities include:
- Providing professional assistance to developers, contractors, businesses, and homeowners
- Preserving open space
- Planning for and assisting with the building of high-quality strategically urban residential and commercial developments
- Maintaining and increasing the range of housing alternatives for the community
- Implementing sustainable, environmentally beneficial programs to enhance the quality of life for Fremont residents and businesses
The department includes Planning, Building and Safety, Code Enforcement, Housing, and Environmental Services.
THE OPPORTUNITY
The Community Development Department is looking to fill two (2) Office Specialist positions in the Plans and Permits division. One (1) position is for the Permit Center front desk receptionist and one (1) position is in the Plans and Permits/Plan Check Divisions. The department is searching for motivated and enthusiastic individuals who will work well in a team environment. The ideal candidates will possess excellent customer service and communication skills with the ability to perform a wide range of administrative tasks in support of the department. A successful candidate will be able to develop and maintain effective working relationships with coworkers, supervisors, department heads, and members of the public.
Key duties include delivering exceptional customer service in person, as well as via phone and email; preparing permits and plans for scanning and indexing to the City’s document management system; maintaining and replenishing permit forms and files; preparing and distributing the monthly DSC Counter Report from daily visitor log; assisting visitors in the self-help area; and providing support to the Building Inspection, Plans and Permits, and Plan Check divisions.
IS THIS ROLE FOR YOU?
Highly desirable:
- Professional and confident in serving as first point of contact to the public.
- Ability to manage high-volume phone calls effectively.
- Skilled in Microsoft Office Suite programs (Word, Excel, Outlook, etc.) and database systems.
- Experienced in providing administrative support to management and team members.
- Demonstrates strong willingness to learn and collaborate in team environments.
The application deadline is April 24, 2026, at 5:00 p.m. (PT) or when 150 applications are received. This recruitment may close without notice when the threshold is reached so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application. Only online applications will be accepted.
To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.
Applicants will be notified electronically via Government Jobs as to their status in the selection process. Please review your settings in Government Jobs to ensure that you receive all updates regarding your status in the recruitment.
Selection Process:
The selection process may include individual and/or panel interviews, professional reference checks, fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.
Reasonable Accommodation Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing [email protected].
Contact Us
For additional information, please e-mail Human Resources Department at: [email protected]
The information contained herein is subject to change and does not constitute either an expressed or implied contract.
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To view the complete job specification please click on the links below:
Office Specialist I - Class Specification
Office Specialist II - Class Specification
Definition
Performs a wide variety of general clerical duties in support of specific functions and programs within the department assigned.
Class Characteristics
Office Specialist I: This is the entry-level class in the series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. This class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.
Office Specialist II: This is the journey level class within the series and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise. Incumbents receive general supervision from an assigned supervisor. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. This class is distinguished from the Senior Office Specialist in that the latter performs advanced journey level work requiring a high level of independence and specialized knowledge, and/or provides lead direction over assigned staff.
Some positions within this classification may be permanently assigned at the Office Specialist I level based on the level and the nature of the duties assigned.
The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.
To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary
Closing Date/Time: 4/24/2026 5:00 PM Pacific